SleepyJim and M3 have asked me to offer my services to this pass. Some of you may already know what I offer.
What I do is I create a webpage exclusive to this pass which list the entire list of participants and who is up next to recieve the pass. I also maintain an inventory of all cigars in the pass (seperate from what is in the box) noting who took what and adding the new cigars to the online list.
This means that at a glance anyone can see exactly what is in the pass and can begin to make decisions on their P/T's before they actually get the physical Pass. MSRP is also listed. It also comes in handy if an inventory needs to be done. And it is plain fun to see the list grow without scrolling through the entire thread
All cigars are listed in numbered sequence and include MSRP if I can find it. I use Cigar weekly usually as they usually post the MSRP. Any Rare cigars, ISOM, etc. are noted as well usually in red.
What I need from the participants (you guys) is that when you post your takes you include the corrisponding number so I know exactly which cigars were taken. For your puts, just pickup where the last number left off and post it as usual only including the corisponding numbers. Make sure you note which bag you put it in too.
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Example from an actual pass:
Takes:
43: CAO Gold Dbl Corona
78: RyJ Petit Corona isom
82: CAO Crillo Conquistador
130: CAO MX2
145: CAO Brazilia Gol
Puts:
152: Aristoff Black Robusto Extra
153: Montecristo Afrique Uhuru
154: H. Upmann Cabinet Selection Robusto
155: St. Louis Rey Robusto
156: Oliva O Ole
157: Mantiquilla XXX
158: Montecristo #4 isom
159: Gurkha XO
All puts in Bag #1 except ISOM which is in Bag #3 (ISOM BAG)
Plus a little something in host box...
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Feel free to include the MSRP if you have it. If MSRP is not available the retail price can be listed but it will be noted as such.
This really isn't that complicated but I have found that many like the sytem because they learn more about the MSRP values, etc. Also I am in Jollys Pass and with over 100 cigars in inventory!!!!, it is just plain easier to look at the list than at all those cigars
Oh Ya, here is the link to the last two passes I have done this for:
http://www.kconline.com/potawatomi/cigars/
Any questions just PM me or post.